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Executive Assistant, Scripted TV

Company: Endeavor
Location: Beverly Hills
Posted on: March 20, 2023

Job Description:

WME is a division of Endeavor, the leading global entertainment, sports, and content company. We seek a highly organized, detail-oriented, and resourceful Executive Assistant to support a top Agent in the Television Department.QUALIFICATIONS OF THE IDEAL CANDIDATES:

  • Dependable and disciplined with a high level of initiative.
  • Passion for Television, and genuine interest in supporting the daily responsibilities of a TV Scripted Agent, their business and clients.
  • Comfortable providing general administrative support in a fast-paced, high-volume environment, able to function under tight deadlines, has experience managing information like daily schedules & calendars and data organization f or both Agent and Clients, as well as client bookings, travel, Agents expenses .
  • Detail-oriented organizational skills, communication, and writing abilities. Responds with urgency and asks intelligent questions to ensure alignment with Agent.
  • The desire to embrace and improve the efficiency of the existing structure of this office's workflow processes to help improve and streamline this executive's core business.
  • Willingness for a minimum 2-year commitment is strongly preferred.ESSENTIAL RESPONSIBILITIES, ALL OF WHICH REQUIRE CLOSE ATTENTION TO DETAIL:
    • Manage phone log, prepare agendas, maintain calendar schedules (including calls and virtual meetings), maintain spreadsheets, and draft correspondence.
    • Liaise professionally with internal staff, external clients, and other industry leaders & executives (managers etc.).
    • During meetings and phone calls, take notes to identify , discuss, and implement the action items.
    • Maintain administrative procedures in line with company policies and procedures, such as business travel arrangements and the preparation of monthly expense reports for review and approval.
    • Organize, track, draft, and respond to email correspondence, including sorting & screening emails and requests to determine priority levels and action items.
    • Track contracts & payments and update client calendars & payment histories through a series of detailed grids.
    • Basic contract review.
    • Research and aid in preparing materials for presentation decks, including gathering, compiling, verifying, and analyzing information and data for memos, reports, presentations, etc.
    • Participate in special-project assignments or personal assistant tasks, on an as-needed basis.CORE COMPETENCIES, QUALIFICATIONS, AND EXPERIENCE:
      • Professional, dependable, organized, resourceful, and proactive with good judgment, discretion, and communication skills (both written and verbal), a friendly and open demeanor with the ability to maintain confidentiality, a "can-do" positive attitude, and a willingness to "go that extra mile."
      • Comfortable with managing a high volume of work while still maintaining critical attention to detail, juggling multiple priorities while working on numerous projects, strong task-management skills with minimal supervision, handling complex instructions with care and follow-through, and demonstrating overall accuracy and thoroughness in executing assigned tasks.
      • High technical skills with Microsoft Outlook, Microsoft Office Suite (Excel, Word, and PowerPoint), Adobe, etc.
      • Has a proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one's time - all while working in a fast-paced environment.
      • Bachelor's degree and 5+ years of relevant administrative experience. Previous experience managing an executive desk in television or entertainment space is preferred, and a strong understanding and overall enthusiasm for TV and entertainment industry is strongly encouraged.
      • The desire to review, understand and learn about the Television business.BENEFITS:
        • The unique and exciting opportunity to work at the leading global entertainment, sports, and content company.
        • Access to the tools, leadership, and resources necessary to create the opportunity to do the best work of your career.
        • Competitive benefits and programs to support well-being.Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.Hiring Range Minimum : $64,480 annuallyHiring Range Maximum: $82,500 annually

Keywords: Endeavor, Beverly Hills , Executive Assistant, Scripted TV, Other , Beverly Hills, California

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