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Executive Assistant

Company: O'Gara Coach
Location: Beverly Hills
Posted on: May 11, 2022

Job Description:

Job DescriptionEXECUTIVE ASSISTANT Full Time Beverly Hills, CA, USA JOB DESCRIPTION: An Executive Assistant provides high-level administrative support to company leader to ensure he can efficiently accomplish key tasks and company initiatives. They keep the executives communication organized so that they can easily access the most important information without having to sort through low-priority items. Executive Assistants screen all visitors and determine what level of support they need while offering polite, professional customer service. They manage the executives daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices. Is responsible for managing the schedules and communications of company executive. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, coordinating travel arrangements and managing daily schedule. REQUIREMENTS AND QUALIFICATIONS: High school diploma or GEDMulti-line telephone experience.Professional appearance and dispositionStrong communication skills, listening, must speak clearlyMust be able to convey messages to employees clearly & quicklyDetail oriented, problem solverOutstanding customer service skillsMust be a team player, self-motivatedExtensive computer, Data Entry experienceMust be able to work in an active, social atmosphere without being distractedMust be fully vaccinated against COVID-19 and have your booster vaccine if your booster eligible DUTIES AND RESPONSIBILITIES: Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalfMaintaining comprehensive and accurate recordsPerforming minor accounting dutiesOrganizing meetings, including scheduling, sending reminders, and organizing catering when necessaryAnswering phone calls in a polite and professional mannerWelcoming visitors and identifying the purpose of their visit before directing to the appropriate areaManaging the executives calendar, including making appointments and prioritizing the most sensitive mattersCoordinate all executive team meetings and assist with events as neededRegularly exercises discretion and independent judgementRegularly directly assists ownerPlanning events on behalf of companyRepresenting company at functions on owners behalfReplenish office materials such as printer supplies, paper, office supplies, etc.Other duties as assigned EMPLOYEE BENEFITS:Health, Dental, and Vision coverage for employees 401K PlanPaid time off Paid training; growth opportunitiesEmployee vehicle purchase plans Discounts on products and servicesLong term job securityPHYSICAL DEMANDS - WORK ENVIRONMENT:The physical demands described below are representative of those that must be met by an Executive Assistant to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Posture: prolonged sitting; regular kneeling/squatting; regular walking; regular bending/stooping; regular pushing/pulling and twisting; driving vehiclesMotion: repetitive hand motion; frequent keyboarding and use of mouse; regular walking, grasping/squeezing, wrist flexion/extension, and reachingMental Demands: work with frequent interruptions; maintain emotional control in decision making and under times of stress We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

Keywords: O'Gara Coach, Beverly Hills , Executive Assistant, Other , Beverly Hills, California

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