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Executive Assistant

Company: O'Gara Coach
Location: Beverly Hills
Posted on: May 9, 2022

Job Description:

Job DescriptionEXECUTIVE ASSISTANT Full Time Beverly Hills, CA, USA JOB DESCRIPTION: An Executive Assistant provides high-level administrative support to company leader to ensure he can efficiently accomplish key tasks and company initiatives. They keep the executive's communication organized so that they can easily access the most important information without having to sort through low-priority items. Executive Assistants screen all visitors and determine what level of support they need while offering polite, professional customer service. They manage the executive's daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices. Is responsible for managing the schedules and communications of company executive. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, coordinating travel arrangements and managing daily schedule. REQUIREMENTS AND QUALIFICATIONS:

  • High school diploma or GED
  • Multi-line telephone experience.
  • Professional appearance and disposition
  • Strong communication skills, listening, must speak clearly
  • Must be able to convey messages to employees clearly & quickly
  • Detail oriented, problem solver
  • Outstanding customer service skills
  • Must be a team player, self-motivated
  • Extensive computer, Data Entry experience
  • Must be able to work in an active, social atmosphere without being distracted
  • Must be fully vaccinated against COVID-19 and have your booster vaccine if your booster eligible DUTIES AND RESPONSIBILITIES:
    • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
    • Maintaining comprehensive and accurate records
    • Performing minor accounting duties
    • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
    • Answering phone calls in a polite and professional manner
    • Welcoming visitors and identifying the purpose of their visit before directing to the appropriate area
    • Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters
    • Coordinate all executive team meetings and assist with events as needed
    • Regularly exercises discretion and independent judgement
    • Regularly directly assists owner
    • Planning events on behalf of company
    • Representing company at functions on owner's behalf
    • Replenish office materials such as printer supplies, paper, office supplies, etc.
    • Other duties as assigned EMPLOYEE BENEFITS:
      • Health, Dental, and Vision coverage for employees
      • 401K Plan
      • Paid time off
      • Paid training; growth opportunities
      • Employee vehicle purchase plans
      • Discounts on products and services
      • Long term job securityPHYSICAL DEMANDS - WORK ENVIRONMENT:The physical demands described below are representative of those that must be met by an Executive Assistant to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
        • Posture: prolonged sitting; regular kneeling/squatting; regular walking; regular bending/stooping; regular pushing/pulling and twisting; driving vehicles
        • Motion: repetitive hand motion; frequent keyboarding and use of mouse; regular walking, grasping/squeezing, wrist flexion/extension, and reaching
        • Mental Demands: work with frequent interruptions; maintain emotional control in decision making and under times of stress We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

Keywords: O'Gara Coach, Beverly Hills , Executive Assistant, Other , Beverly Hills, California

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