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Office Manager

Company: O'Gara Coach
Location: Beverly Hills
Posted on: August 5, 2022

Job Description:

Job DescriptionOFFICE MANAGERFull TimeBeverly Hills, CA, USThe Office Manager is to provide the necessary direction, coordination, and control of the business office staff to meet the operational, finance and accounting, and administrative goals of the Controller.DUTIES AND RESPONSIBILITIES:

  • Weekly audit of deal jacket documentation and posting to ensure prompt accurate processing
  • Maintain effective practices and procedures to assure timely collection of all data needs to accurately record revenues, expense, profitability, financial condition, and other critical activities of all dealership departments.
  • Reviews dealership's outstanding receivables on an ongoing basis and is responsible for implementation of the collections. (i.e. contracts in transit, accounts receivable, factory receivables, etc.)
  • Reconciliation of accrual and liabilities accounts. Employ, develop, maintain, and effectively schedule a trained and productive staff capable of performing departmental functions in a highly accurate and timely manner
  • Lead, direct, and motivate the business office staff to achieve or exceed individual and group performance goals and objectives; resolve difference and sustain a harmonious workplace environment
  • Reviews and ensures the integrity and accuracy of corporate designed standard reconciliation submitted by the business offices
  • Automates all possible systems and establish control procedures
  • Completes timely end-of-month accounting processing, reconciliations, and reports
  • Assist in completion of interim and annual audit
  • Provide administrative support to management, other departments and employees as needed
  • Any other duties as assigned by supervisor REQUIREMENTS AND QUALIFICATIONS:
    • 3 years of automotive industry business office management experience
    • CDK experience required
    • Complete understanding of contract posting process
    • Has experience working various desks such as Contracts, Title, and A/P
    • Detail oriented with excellent communication skills and a professional personal appearance
    • Self-motivated; able to effectively prioritize tasks and organize workload to solve problems
    • Must be fully vaccinated and be able to provide vaccination card for COVID-19 EMPLOYEE BENEFITS
      • Health, Dental and Vision coverage for employee
      • 401k Plan
      • Paid time off
      • Paid training, growth opportunities
      • Employee vehicle purchase plans
      • Discounts on products and services
      • Long term job securityPHYSICAL DEMANDS - WORK ENVIRONMENT:The physical demands described here are representative of those that must be met by a Office Manager to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform the duties of this job, an employee is regularly required to:
        • Posture: prolonged sitting; regular walking; work standing; regular kneeling and squatting; regular bending and stooping; regular pushing, pulling and twisting; moving various automotive parts
        • Motion: reaching with hands and arms; stooping, kneeling, crouching or crawling; climbing or balancing; repetitive hand motion; frequent keyboarding, including use of mouse; frequent grasping and squeezing; wrist flexion and extension
        • Lift / Maneuver: frequently lift and/or move from 10 to 20 pounds and occasionally up to 40 pounds
        • Sight / Speech: specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus; speak and communicate, both over the phone and in-person, with customers and fellow employee
        • Mental: the mental characteristics necessary to competently perform this job include, but are not limited to, the occasional need to use instructing abilities, and imagination; memory; reading and writing ability; continuously be alert, precise, resourceful, and continually use problem solving skills; requires concentration, creativity, and good judgment; ability to work with frequent interruptions; maintain emotional control under stressWe are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Keywords: O'Gara Coach, Beverly Hills , Office Manager, Administration, Clerical , Beverly Hills, California

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