Administrative Specialist Senior
Company: City National Bank
Location: Beverly Hills
Posted on: August 4, 2022
ADMINISTRATIVE SPECIALIST SENIOR
WHAT IS THE OPPORTUNITY?
This person is responsible for supporting their manager and/or team
as designated. This person represents the manager/team to both
external and internal clients consistent with the CNB culture of
relationship management. They assist in keeping their manager/team
informed, with scheduling, reports, agendas, meetings, and other
aspects as needed. Often this person is responsible for the
coordination of the "office". This coordination may include
logistics associated with the conference or meeting rooms, mail,
supplies, pc's, follow through for new hires or other colleague
support issues. This person often is also involved in special
projects that may be repetitive or one-time, which support the
team, division, or CNB.
Technology and Innovation Division
As a member of City National's Technology & Innovation group, you
will drive, develop, and maintain solutions for clients and
colleagues. This is an exciting time of technology advancement and
innovation across the bank, particularly within our technology
WHAT WILL YOU DO?
- Supports manager/team as assigned by keeping he/she/them
informed of activities impacting assigned group. Assists with
scheduling, reports, agenda s, or other activities as required.
Frequently interfaces with internal and external clients and is
responsible for exhibiting exemplary customer service in all
- Coordinates "office" functions and activities that may involve
mail, phones, supplies, travel arrangements, equipment, moves,
facilities, paperwork, and other duties.
- Completes special projects as assigned. Often has
responsibility for or participates in special projects that may be
temporary or permanent in nature.
- Composes and creates correspondence, reports and other
moderately complex documents which may contain statistical data
and/or confidential information which require accuracy and speed.
Composes routine correspondence, reports and other documents as
directed by assigned attorney. Proofreads documents for
- Utilizes word processing programs to create, revise, store and
print various documents as required. Inputs various information to
computer system via terminal entry according to established
- Ensures documents conform to established guidelines pertaining
to format, English grammar and style.
- Assists in gathering information from various sources (i.e.,
internal files, computer reports, etc.) and organizing into
specified/established format. Performs various operations (e.g.,
mathematical calculations, sorting data, etc.) on information
gathered from various sources for use by assigned attorney or staff
members. Contacts customers and/or Bank personnel to request
- Sets up and maintains filing systems, sorts and files various
documents and maintains records of materials removed from files.
May prepare indexing/cross-referencing aids. Make routine checks
and comparisons of data by using various departmental sources
(i.e., computer reports, filing systems, etc.) to verify
- Answers and screens incoming calls. Forwards to appropriate
attorney/department personnel based on established directory
listing. Makes and schedules appointments and/or meetings for
- Opens, sorts, date stamps and distributes incoming mail for
assigned attorney. Stuffs, seals and addresses outgoing mail for
distribution through various mailing systems (inter-office, U.S.
Post Office, etc.). May act on incoming correspondences as directed
by Supervisor. Photocopies documents as required.
WHAT DO YOU NEED TO SUCCEED?
- H.S. Diploma
- 4 years in an administrative capacity
- 2 year basic computer experience required (eg. Microsoft Word,
Excel, Outlook, and Powerpoint
Skills and Knowledge
- Excellent verbal and written communication skills.
- Ability to effectively communicate with all levels of Bank
personnel and customers.
- Ability to use computer and various software programs including
MS Office applications such as Word, Excel, PowerPoint, etc.
- Strong interpersonal and organizational skills with the ability
to manage multiple priorities.
- Ability to pay close attention to detail.
Starting base salary: $27.51 - $33.63 per hour. Exact compensation
may vary based on skills, experience, and location. This job is
eligible for bonus and/or commissions.
To be considered for this position you must meet at least these
The preceding job description has been designed to indicate the
general nature and level of work performed by employees within this
classification. It is not designed to contain or be interpreted as
a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees assigned to this job.
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT
City National Bank is an equal opportunity employer committed to
diversity and inclusion. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, veteran status or any other basis protected by
ABOUT CITY NATIONAL
We start with a basic premise: Business is personal. Since day one
we've always gone further than the competition to help our clients,
colleagues and community flourish. City National Bank was founded
in 1954 by entrepreneurs for entrepreneurs and that legacy of
integrity, community and unparalleled client relationships
continues to drive phenomenal growth today. City National is a
subsidiary of Royal Bank of Canada, one of North America s leading
diversified financial services companies.
In order to be hired and work at City National Bank, you must be
fully vaccinated against COVID-19.
Equal Opportunity Employer Minorities/Women/Protected
Keywords: City National Bank, Beverly Hills , Administrative Specialist Senior, Administration, Clerical , Beverly Hills, California
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