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Office Manager

Company: Simour Design
Location: Beverly Hills
Posted on: May 9, 2022

Job Description:

Job DescriptionAbout Us: Simour Interior Design proudly serves clients nationwide. Our designs incorporate beauty and provide comfort, functionality, and flow while representing our client's brand story. We combine the art and science of design to consistently create exceptional, custom spaces.We create medical offices and spaces that serve as a physical reminder of our clients' noble purpose. As a leader in their field, healing is both their passion and their purpose. Not only should their medical office and space be beautiful, but it should be healing for them, their patients, and their staff. Our designs go beyond beauty to provide comfort, functionality, and flow while representing their brand story. This is how we create spaces that are truly healing.Job Summary:At Simour Interior Design, were in need of an Office Manager with some HR experience, excellent organizational skills, and a personable disposition to keep us thriving. The Office Manager is a dual role involving full-spectrum human resources and office management responsibilities of Simour Design. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas: employee relations, Performance management, onboarding, and policy implementation. The office manager component of this position is responsible for overall front office activities, facilities, and management of the office. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. Youll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. Not only will your effects allow us to achieve organizational efficiency, but you will also nurture the pleasant work environment our people love.Job Duties:Office Manager Duties:

  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining a filing system (data entry, physical & digital mail engagement, report creation)
  • Provide support to bookkeeper
  • Manage all aspects of the offices space conditions
  • Call & Coordinate with banking & technology service providers
  • Implement financial business procedures
  • Coordinate with building admin, & service providers
  • Purchase & monitor office supplies and equipment for remote & in-office staff.
  • Develop standard office procedures for the company
  • Assist with filling management legal document gathering & preparation
  • Acts as a point of contact to capture team ideas and move them through the vetting process
  • Assist in the preparation of presentation material, proposals, qualification statements, business plans, and various other deliverables as needed by the CEO.
  • Assist CEO with select personal assistant tasks. Human Resources Duties
    • Assist the new hires in the onboarding process
    • Maintain employee files and documents
    • Bridge management and employee relations by addressing demands, grievances, or other issues
      • Oversee overall HR policies, systems, tactics, and procedures across the organization
      • Be a liaison between employees and management. Ensuring all important information is shared accordingly.
      • Reviewing and approving employee hours worked, authorized deductions, and preparing related reports and records
      • Oversee and manage a performance appraisal system that drives high performance
      • Handle, participates, or assist with discipline and termination of employees in accordance with company policy, and constructive and timely performance evaluations
      • Maintain knowledge of trends, best practices, regulatory changes, and new technologies in Human Resources.
      • Responsible for developing and implementing office and HR policies by setting up procedures and standards to guide the operation of the officeRequirementsMinimum Qualifications:
        • Bachelors Degree or Higher with an emphasis in Business or HR required
        • Two plus years of Office Management experience required
        • Two plus years of Human Resources experience required
        • Ability to work in a Hybrid model for up to 40 hours per week required
        • Strong time management skills, flexibility, and multitasking ability required
        • Strong administrative organizational skills required
          • Strong business and HR acumen, including strong problem-solving skills, critical thinking, and analysis required
          • Ability to manage competing priorities in a fast-paced environment required
          • Self-starters who are results-oriented, resourceful, analytical, innovative, intellectually curious, and who take initiative and risks required
          • Advanced skills in:
            • Google Suite: Docs, Sheets, PPT required
            • Video conferencing preferred
            • Slack
            • Click up
            • Quickbooks
            • Hubspot
            • ZoomBenefitsBenefits
              • Competitive pay
              • Health Care Plan (Medical, Dental & Vision)
              • Paid Time Off (Vacation, Sick & Public Holidays)

Keywords: Simour Design, Beverly Hills , Office Manager, Administration, Clerical , Beverly Hills, California

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